Add your client
Drop in name, email, hourly rate. They get a private portal link automatically — no signup needed on their end.
Built for Virtual Assistants
Run your VA business
Run your VA business
like a real business.
Manage clients, track hours, generate invoices, and share a client portal — all in one app built specifically for Virtual Assistants. No more spreadsheets, no more chasing payments.
Free forever for up to 2 clients. Upgrade when you grow.
MR
JL
AT
PS
KG
500+ VAs
already organized
60s
Setup, no credit card
2,400+
Invoices generated
6
Currencies supported
getvatools.com/dashboard
Active Clients
8
Hours This Month
126h
Pending Invoices
$2,400
Month Revenue
$5,800
How it works
From client to paid in three steps
No setup wizards, no migrations, no demos. The full loop runs in five minutes.
Track time as you work
Click start, do the work, click stop. Every entry is tagged by client and ready to invoice. No reconstruction at month-end.
Generate the invoice
Pick a date range, pick a client. Polished PDF in 30 seconds. Email it directly or download. Get paid faster.
Built for
Admin VAsSocial Media VAsBookkeeping VAsExecutive AssistantsCourse-creator VAsOps VAsMarketing VAsSolo agencies
Features
Everything a VA needs. Nothing you don't.
Stop juggling five different apps. VA Growth Suite replaces your spreadsheets, your invoice template, your time tracker, and your client emails.
Client Hub
One card per client. Contact info, notes, billing rate, status — always at your fingertips.
Time Tracker
Start a timer with one click. Stop it when you're done. All entries are billable, organized by client, ready to invoice.
Invoice Generator
Select your time entries, set your rate, download a polished PDF. Or email it directly. 30 seconds, every time.
Task Board
A clean kanban for each client. Backlog · Active · Shipped. Built-in templates for common VA workflows.
Client Portal
Every client gets a private link to view their project status, invoices, and deliverables. No login required on their end.
Business Dashboard
Revenue this month, outstanding invoices, active clients, hours logged. The health of your VA business at a glance.
Honest comparison
Half the price of Dubsado. Twice the focus.
Most "all-in-one VA tools" are CRMs adapted for freelancers. We started the other way around — built for VAs from day one.
|
VA Growth Suite
From $0/mo
|
Dubsado
$40/mo
|
HoneyBook
$35/mo
|
Spreadsheet
Free, painful
|
|
|---|---|---|---|---|
| Built specifically for VAs | ||||
| Free tier (no credit card) | trial-only | trial-only | ||
| Time tracking + auto-invoicing | limited | limited | ||
| Client portal (no client login) | ||||
| Task board with VA templates | ||||
| Multi-currency invoices (USD/EUR/GBP/PHP/AUD/CAD) | USD-first | manual | ||
| Setup time | 60 seconds | 2-4 hours | 2-4 hours | weeks of fiddling |
| Lock-in / hard to export | — |
Pricing
Start free. Pay when you grow.
Three plans, no per-feature gotchas. Cancel anytime, export your data anytime.
Free
For VAs just getting started.
$0
$0
forever
- Up to 2 clients
- Time tracking
- Basic invoices
- Client portal
- Task board
- PDF invoice download
- Invoice history
- Email invoices
- Priority support
Starter
For VAs with a growing client roster.
$19
$15
per month
$182.40 billed annually
- Up to 50 clients
- Time tracking + history
- PDF invoice download
- Email invoices to clients
- Branded client portal
- Task board
- Basic reports
- Email support
Pro
For full-time VAs and small teams.
$39
$31
per month
$374.40 billed annually
- Unlimited clients
- Everything in Starter
- Team members (up to 3)
- Advanced revenue reports
- Custom invoice branding
- Recurring invoices
- Priority support
All plans include SSL, automatic backups, and a client portal. Prices in USD. Switch plans anytime — upgrades take effect immediately.
Try before you sign up
Generate a polished invoice in 30 seconds — no account needed
Yes — the same PDF our paying users send. No watermarks, no email-gating bullshit. Use it once, see how the loop feels, then create a free account when you're ready to stop re-typing client details.
Try the free generator →
What VAs say
VAs run cleaner businesses with this
★★★★★
"I used to spend every Sunday doing admin. Now I send invoices in seconds and my clients love having the portal. Total game changer."
★★★★★
"I was about to pay $40/month for Dubsado. VA Growth Suite does everything I actually need for less than half the price."
★★★★★
"The time tracker + invoice flow is exactly what I needed. I log time, click generate, and a PDF is ready. My clients pay faster now."
Free guides
Run your business better — even before you sign up
Practical playbooks for the things every VA wrestles with. No email gate, no fluff.
Pricing
How to Set Your Hourly Rate (And When to Raise It)
The bottom-up math, market floors, and the 60-day rate-raise script that keeps clients.
AcquisitionHow to Get Your First VA Client (The Honest Playbook)
Skip the website-first detour. Where actual VAs find their first clients and how to convert them.
OnboardingVA Client Onboarding Checklist — Your First 7 Days
Day-by-day checklist for week one. Set expectations, lock down access, ship a small win fast.
FAQ
The questions VAs actually ask before signing up
Is the Free plan really free? What's the catch?
No catch. Free forever for up to 2 clients, with full access to time tracking, invoices, the client portal, and the task board. We make money when you grow — not before.
Can my client see my hourly rate?
No. The client portal shows project status, invoices, and deliverables. Your rate, internal notes, and time entries are private to you. The only number they see is the invoice total.
What currencies are supported?
Right now: USD, EUR, GBP, PHP, AUD, and CAD. Each invoice can be issued in a different currency, so a US client and a Philippines client can be billed correctly out of the same workspace. More on the way — tell us which one you need.
Can I import from Dubsado / HoneyBook / a spreadsheet?
Yes for clients (CSV upload). For invoices, we recommend starting fresh — your historical invoices stay in the old tool, new invoices go through us. Most VAs make the cutover at month-end.
Do my clients need to sign up to see their portal?
No. They get a private link. They open it, they see their stuff. That's the whole flow.
What if I want to leave? Is my data locked in?
Export everything anytime — clients, time entries, invoices — as CSV. Your invoices stay accessible as PDFs even after you cancel. We don't believe in hostage data.
Do you support tax / VAT on invoices?
Yes. Each invoice supports a tax line (percentage or flat amount), tax label (VAT, GST, IVA, etc.), and your tax ID for compliance.
What payment methods do you accept?
All major credit and debit cards via Stripe. PayPal is on the roadmap.
Can I switch plans later?
Yes. Upgrade or downgrade at any time. Upgrades take effect immediately; downgrades take effect at the next billing cycle.
Can I cancel anytime?
Yes. One click, no exit interview, no friction. You can keep using the Free plan forever, or close the account entirely.
Cancel anytime
One click. No exit interview, no friction.
Export anytime
All your data — clients, time, invoices — exportable as CSV/PDF.
No vendor lock-in
Your clients are yours, not ours. Take them with you, always.
Built by indies
Real founders pick up support emails. No BPO, no robots.
Ready when you are
Run a tighter VA business — starting today
Free forever for up to 2 clients. No credit card. Upgrade only when you're ready to grow.
Create your free accountSetup in 60 seconds · 2,400+ invoices already generated