Clockify vs VA Growth Suite
Clockify is the most generous free time tracker on the market — but you'll still need a separate invoicing tool to actually get paid.
| Feature | Clockify | VA Growth Suite |
|---|---|---|
| Time tracking with running timer | ||
| Multi-client dashboard | ||
| PDF invoice generation | ||
| Branded client portal | ||
| Kanban task board per client | ||
| Starts at $0 (free plan) | ||
| No per-user pricing | ||
| Built for VAs specifically | ||
| Starting price | Free / $5/user/mo paid | $0 free, $19/mo paid |
Clockify — strengths
- Truly free for unlimited users and projects
- Solid mobile, desktop, and browser apps
- Detailed reports and timesheets
Clockify — limits for VAs
- No invoicing on the free plan — locked behind Pro ($9.99/user/mo)
- No client portal at any tier
- Interface optimized for agencies, not solo VAs
Our honest take
Clockify is great as a free standalone timer. Once you start invoicing more than 1 client, VA Growth Suite saves you the second subscription and the manual hour-to-invoice copy-paste.
When Clockify is the right choice
If you're already on Clockify and it's working, don't switch just to save a few dollars. But if you're just starting out as a VA — or you're paying for Clockify plus a second tool for invoicing or a client portal — we built VA Growth Suite to replace that stack.
When VA Growth Suite wins
- You're a solo VA or small agency (not a 20-person design studio)
- You need time tracking and invoicing and a client portal
- Flat pricing matters more than deep workflow automation
- You want to get set up in 5 minutes, not 5 days
What you actually use Clockify for
Clockify is the default 'I just need a free timer' pick for VAs starting out. The flow is unmatched at zero dollars: create a project per client, hit start, hit stop, check the weekly dashboard before sending an invoice from whatever tool you use for billing. It handles unlimited projects and team members without nagging you for a credit card. The friction shows up when a client asks for a branded invoice — Clockify either makes you upgrade to Pro ($9.99/user/mo) or do it manually in another tool. At that point you're paying for two apps that should be one.
Moving from Clockify to VA Growth Suite
Clockify exports time entries as CSV, Excel, or PDF from the Reports → Detailed view. The API is also fully open and free, so power users can script a one-time migration. Recommended path: export the last 90 days of time entries, recreate clients in VA Growth Suite, then import. Older entries can stay in Clockify as a read-only archive — keep the free account open. The free tier never expires, so there's no rush. Most VAs migrate the moment they need their second invoice template.
Frequently asked questions
Is Clockify free?
Clockify offers a free tier, but the features most VAs actually need (invoicing, portal, or unlimited clients) typically sit behind the paid plan starting at Free / $5/user/mo paid.
Can I import my data from Clockify into VA Growth Suite?
Yes. Clockify supports CSV, Excel, PDF + free public API, which covers the migration cleanly. Most VAs move clients and the last 90 days of time entries in under an hour. Older records can stay in Clockify as a read-only archive.
What does VA Growth Suite do that Clockify doesn't?
VA Growth Suite bundles time tracking, multi-client invoicing in multiple currencies, a branded client portal, and a per-client kanban task board into one app — at a flat $19/mo for 50 clients, with no per-user pricing. Clockify typically requires you to combine it with at least one other tool to cover that workflow.
Why does VA Growth Suite charge $19/mo instead of per-user pricing like Clockify?
Per-user pricing punishes VAs the moment they add a subcontractor or VA partner. Flat pricing means a two-person VA team pays the same as a solo VA — $19/mo for up to 50 clients. It's the model that makes sense for the way VAs actually grow.
Try VA Growth Suite free — no Clockify required
Up to 2 clients free, forever. Move your workflow over in under 10 minutes.
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