Toggl Track vs VA Growth Suite
A polished time tracker with strong reporting — but you still need 3 more tools to run your VA business.
| Feature | Toggl Track | VA Growth Suite |
|---|---|---|
| Time tracking with running timer | ||
| Multi-client dashboard | ||
| PDF invoice generation | ||
| Branded client portal | ||
| Kanban task board per client | ||
| Starts at $0 (free plan) | ||
| No per-user pricing | ||
| Built for VAs specifically | ||
| Starting price | $10/user/mo | $0 free, $19/mo paid |
Toggl Track — strengths
- Excellent mobile and desktop apps
- Idle detection and Pomodoro built-in
- Generous free tier for up to 5 users
Toggl Track — limits for VAs
- No client portal, invoicing, or task board
- Premium reports locked behind Team plan ($20/user/mo)
- Requires separate tools for invoices (adds $15–$30/mo)
Our honest take
Toggl is great if you only need time tracking. VA Growth Suite replaces Toggl + your invoice tool + your client portal for less than Toggl's Team plan.
When Toggl Track is the right choice
If you're already on Toggl Track and it's working, don't switch just to save a few dollars. But if you're just starting out as a VA — or you're paying for Toggl Track plus a second tool for invoicing or a client portal — we built VA Growth Suite to replace that stack.
When VA Growth Suite wins
- You're a solo VA or small agency (not a 20-person design studio)
- You need time tracking and invoicing and a client portal
- Flat pricing matters more than deep workflow automation
- You want to get set up in 5 minutes, not 5 days
What you actually use Toggl Track for
Most VAs reach for Toggl when they need a clean stopwatch — start it before a client call, stop it after, and check the weekly total before invoicing. The mobile app makes it easy to log time on the go, and the desktop app's idle detection saves you from logging a forgotten lunch break as billable hours. The pain shows up later: every Friday you export a CSV, open your invoicing tool, retype the totals per client, then chase the payment. Toggl tracks the time well; it just doesn't finish the job.
Moving from Toggl Track to VA Growth Suite
Toggl exports time entries as CSV from Reports → Detailed → Export. Each row carries the project name, client, description, start/stop, and duration. To move to VA Growth Suite, create the matching clients first, then import the CSV — entries map to billable time on the client record automatically, and you can generate invoices for any past period without retyping anything. Active timers stay in Toggl until you switch; new entries start in VA Growth Suite the moment you flip your bookmark.
Frequently asked questions
Is Toggl Track free?
Toggl Track doesn't offer a free plan. The cheapest paid tier starts at $10/user/mo. VA Growth Suite, by contrast, is free for up to 2 clients with no time limit and no credit card.
Can I import my data from Toggl Track into VA Growth Suite?
Yes. Toggl Track supports CSV (detailed report) and JSON via API, which covers the migration cleanly. Most VAs move clients and the last 90 days of time entries in under an hour. Older records can stay in Toggl Track as a read-only archive.
What does VA Growth Suite do that Toggl Track doesn't?
VA Growth Suite bundles time tracking, multi-client invoicing in multiple currencies, a branded client portal, and a per-client kanban task board into one app — at a flat $19/mo for 50 clients, with no per-user pricing. Toggl Track typically requires you to combine it with at least one other tool to cover that workflow.
Why does VA Growth Suite charge $19/mo instead of per-user pricing like Toggl Track?
Per-user pricing punishes VAs the moment they add a subcontractor or VA partner. Flat pricing means a two-person VA team pays the same as a solo VA — $19/mo for up to 50 clients. It's the model that makes sense for the way VAs actually grow.
Try VA Growth Suite free — no Toggl Track required
Up to 2 clients free, forever. Move your workflow over in under 10 minutes.
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